Conference Center


  Conference Room Reservations
 

Please complete the reservation request form and a representative will contact you shortly.

Click here to fill out the Room Reservation Request Form

You may also contact UMC Conference Center Services directly by calling (504) 702-4900.

You have not secured the room until you receive a confirmation from our team.

UMC Conference Center Services
(504) 702-4900

UMC New Orleans  is committed to supporting its academic and research mission, and to improving the health of the community. UMC supports this commitment by making meeting space available for educational and informational activities for our staff, learners and healthcare affiliates and partners. UMC also makes meeting space available to community groups for educational and informational programming that serves the public interest.

Please see below for rules and guidelines regarding the use of the meeting facility at UMC by Hospital Staff, Medical Staff, students, academic partners, LCMC Health and affiliated hospitals, community organizations and groups.

GENERAL GUIDELINES

UMCNO offers the temporary use of conference rooms as specifically designated in our Hospital, located at 2000 Canal Street, New Orleans, La. 70112.  Conference Rooms are designed to meet general needs for activities such as classes, lectures, discussion groups, panels, seminars, luncheons and conferences.

Please note that Conference Center room use is based on availability. UMCNO and its academic partners, and LCMC Health and its affiliated hospitals have priority. Community organizations and groups may rent conference rooms, pending availability, for events such as educational meetings and public health-related activities in keeping with UMCNO’s Mission & Vision.

UMC does not allow use of its meeting facilities for commercial, political or social activities or functions.

Reservations

  • Reservations are required for all Conference Center rooms at UMCNO. A link to an online reservation form is available at www.umcno.org/conferencecenter. UMCNO also accepts reservation requests by phone to (504) 702-4900 between 8 a.m. – 4:30 p.m. Monday – Friday.
  • Conference room requests must be completed at least two weeks and no more six months in advance. Groups may schedule meeting space up to two consecutive days and up to 3 consecutive weeks.
  • UMCNO, upon receiving a meeting room request, will provide the group with a Conference Room Rental Agreement and Conference Room Request and Regulation Form.
  • Reservations are considered tentative until all forms are completed and applicable fees are paid (See next section for fee information). The Conference Center Manager will notify the group’s representative once the reservation is confirmed.

Conference Room Rental Fees

  • UMCNO’s Conference Center fees are based on seating requirements for a half day (up to four hours) or full day (up to eight hours). Facility fees include use of the approved space, room set-up, use of in-room audio/visual equipment and janitorial services following the event.
Room/Services  Full Day (up to 8 hours)  Half Day (up to 4 hours) 
 Seating up to 50 $500 $350 
Seating up to 75 $750   $400
 Seating up to 100  $1,000  $500
 Seating up to 200 $2,000  $1,000
 Seating up to 300  $3,000  $1,500
 Seating up to 400  $4,000  $2,000

Rental Fee Waivers:

  • UMC will waive room rental fees for meetings hosted by UMCNO and LCMC Health affiliates, provided our learners, residents, physician partners, and/or staff are invited attendees for the event.
  • UMC will waive room rental fees for classes, meetings, lectures hosted by UMCNO’s academic partners, providing the educational programming is being offered to our learners.
  • UMC will waive room rental fees for government agencies for informational or instructional meetings provided they are open to the community.
  • UMC will offer a 50% discount to local civic associations and non-profit (501c3) organizations hosting informational or educational events.
  • UMC's Conference Center is not available to hospitals other than LCMC Health affiliates.

Maintenance Fees

  • Outside organizations receiving a rental fee waiver or discount will be charged a $150 maintenance fee for use of UMC Conference Rooms. This fee covers room setup, breakdown and cleaning.

Room Configurations

  • UMC Conference Rooms are available in standard configurations as listed below:

Available Space

Capacity

Standard Room Setup

Conference Room C

100

Auditorium (chairs only)

Conference Room F

100

Auditorium (chairs only)

Conference Room G

50

Boardroom (tables and chairs)

39

U-shaped (tables and chairs)

Conference Room J

72

Classroom (tables and chairs)

Classroom A, B, D & E

20 each

Classroom (tables and chairs)

Additional configurations are available upon request; however, UMC will assess setup and breakdown fees for all reconfiguration requests or changes.  See the change order fee schedule below:

Change Order Fee Schedule

  • $150.00      Requests received within 3 days of planned event
  • $225.00      Requests received within 2 business days of planned event
  • $300.00      Requests received within 1 business day of planned event

Conference Center Hours

  • The Conference Center is available Monday through Friday from 7 a.m. – 5 p.m.
  • Conference Center rooms may be reserved between the hours of 5 p.m. and 9 p.m. or on Saturday from 7 a.m. to 5 p.m. for an additional fee of $200. This charge will be applied even if the room rental is waived or discounted.
  • All meetings must be concluded within their allotted times. Rentals include 30 minutes before and 30 minutes after the scheduled meeting time for setup and breakdown. UMCNO will charge an extra $25 per every 15 minutes over this allotted time.

Catering

  • All catering and table linen must be ordered through Aramark, UMC’s in-house caterer, for events that will take place between 6:00 a.m. to 6:30 p.m. Monday through Friday. No outside food is allowed during these hours and all billing is handled directly with Aramark.
  • Alcoholic beverages may be served for evening or weekend events. All alcoholic beverages must be ordered through Aramark.

Parking

  • A limited number of pre-paid parking spots in the UMC garage may be available for your event if paid in advance with all of the event fees.
  • The amount of available pre-paid parking will be determined by other scheduled events and hospital needs. 
  • Please consult the Conference Center staff for information about pre-paid parking for your event.
  • Parking can also be paid by person in the garage upon exiting. No validated parking will be available on the day of the event.

Cancellation Policy

  • Cancellations must be made at least 72 hours in advance of conference date to receive a refund of advance payment. No refunds will be made for cancellations made less than 72 hours.

Grounds

  • Hospital grounds, including outside property and courtyards on the UMC campus, are not available for meetings or special events without approval from Hospital administration.

Smoking

  • UMC is a smoke free facility. Smoking, vaping or smokeless tobacco is not allowed in any area of the meeting facility, hospital, or grounds, including parking areas.

Equipment or exhibits

  • Advance approval is required for any electronic equipment brought into the facility. No nails, tacks, tape of any type of adhesive may be placed on doors, walls, ceilings of furniture.  Easels and signs are permitted on the exterior of the Conference Center, but may not block the corridors.  UMC does not provide easels.

Noise levels

  • For the comfort of our patients and staff, all noise levels, including music and conversation, must be kept at an acceptable level and not disturb the medical center’s daily operations.

Security

  • Security is not provided for with conference room rental.

Our Partners

 

The Louisiana State University Health Sciences Center New Orleans has teaching, research, and health care functions state-wide, through its six professional schools and twelve Centers of Excellence, as well as the more than one hundred hospitals and other health science related institutions with which they maintain affiliations.

 

The second-oldest medical school in the Deep South and the 15th oldest medical school in the United States, Tulane School of Medicine is equipping the next generation of medical professionals with the tools to succeed in a rapidly changing world and shape the future of health care.