Application & Selection Process

Applications for the 2018-2019 year will be accepted beginning in fall 2017 using the Pharmacy Online Residency Centralized Application Service (PhORCAS) website. All applicants must register for The Match-ASHP Resident Matching Program AND submit an application using the PhORCAS portal. The deadline for applications and all specific requirements for acceptance is the second Friday in January. Interested applicants should have a PharmD or an MS/BS with clinical experience, be eligible for Louisiana licensure and a Louisiana intern license, and submit the standardized application materials through PhORCAS.

Resident Eligibility Requirements

To be eligible for one of UMCNO’s residency positions, applicants must:

  • Be a graduate of an ACPE accredited Doctor of Pharmacy degree program OR graduate with Bachelor of Science in Pharmacy with Master’s degree or significant clinical practice experience (e.g. minimum of 3 years of clinical/direct patient care)
  • Meet requirements for employment at University Medical Center New Orleans
  • U.S. citizenship
  • Eligible for Louisiana Pharmacist licensure and obtain a Louisiana Pharmacy Intern license prior to start of the program.  Residents must obtain licensure to practice pharmacy in Louisiana before October 1 of the year starting the residency.

Application Process and Requirements for Acceptance:

The following material must be submitted to PhORCAS by the second Friday in January of each year:

  1. Letter of intent that includes why you chose to apply to the residency program-The cover letter describing the elements of the program that most interest you and how each element relates to your personal goals is also required.
  2. Curriculum vitae
  3. Three letters of recommendation-a minimum of one of your three references should come from a preceptor who you have worked with in a clinical setting, related to an APPE in acute or ambulatory care. The clinical preceptor should be able to comment on your scope of responsibility, total patient load, level of autonomy, clinical abilities, and organizational and time management skills. All 3 reference writers should use the standard PhORCAS template to submit their candidate recommendation and comment on a minimum of 7 of the 13 listed candidate characteristics.
  4. A response to the following essay statement is required for acceptance. The essay response should be no longer than one page in length. An application will not be reviewed if this statement is missing. Please note that the essay is separate from your cover letter.
    “Reflect on a challenging situation (personal or professional) that required you to question your values or assumptions, and utilize your knowledge and reasoning. How did you deal with the situation? What did you learn from the experience?”
  5. Official pharmacy school transcripts.

(NOTE: The essay response should be uploaded in the Supplemental Information section in PhORCAS. Space is limited to a max of 5 MB and must be provided in the following format: .pdf, .doc, .txt, .rtf.)

Selection Process:

Pre-interview:  The selection process starts with the application process.  Residency candidates will be invited to an on-site interview based on the following:

    1. Completion of all application requirements by the deadline (5 listed above)
    2. Cover letter contents and whether the candidate’s interests match the UMCNO residency goals and offerings
    3. Response to the question posed to applicants
    4. Letters of recommendations.

On-Site Interview:  Applicants should be prepared to assume the travel and lodging costs for the interview, as UMCNO does not have a mechanism to provide compensation for the interview process. Candidates will make airline and/or hotel arrangements and airport transportation on date scheduled by UMCNO. The interview process entails a half-day (8:00 a.m.-12 p.m. or 1.p.m. to 4.p.m.) of meetings with preceptors, administrative staff and a tour of the facilities. A short case-presentation will be required and presented to the pharmacy staff during the interview. More information will be provided prior to the interview. Interviews are conducted in the months of January and February.  If other arrangements are needed, the candidate must coordinate with the Residency Program Director (RPD).

Post-interview:  The resident is selected by the Pharmacy Residency Advisory Committee (RAC) based on multiple factors including their past education and training, performance during the on-site interview, and their overall match with the PGY1 Pharmacy Residency at UMCNO. The RPD will then rank candidates through the ASHP Resident Matching Program.  All residents are selected through the ASHP Resident Matching Program. The resident position is not offered in advance of the Resident Matching Program. The RPD will discuss the matching process during the on-site interview.   Once the Match is determined between program and candidate the UMCNO RPD will send out an appointment letter/contract.  The resident must return the signed contract/agreement within 10 business days of the receipt or by April 15.  Contact information will be given to matching resident at the time of the match to insure receipt within the specific time period.

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